How much does Zapier cost? Real pricing, and the number that actually sets it
Zapier pricing explained by plan and by task. What the free plan and the 14-day trial each cover, when Professional at $19.99 is enough, and why the plan name matters less than your monthly task count.
Verdict
Zapier is free for 100 tasks a month. Professional starts at $19.99 a month billed annually for 750 tasks, Team at $69. The price climbs with task volume, not features, so count your tasks first.
The short answer#
| Plan | Annual price | Monthly price | Tasks included |
|---|---|---|---|
| Free | $0 | $0 | 100 per month |
| Professional | From $19.99/mo | From about $29.99/mo | From 750 per month |
| Team | From $69/mo | From about $103/mo | From 2,000 per month, 25 users |
| Enterprise | Quoted | Quoted | Custom |
Those are entry figures. Every paid plan is sold at a task tier, and moving up a tier raises the price on the same plan.
The number that actually sets your bill#
Most people budget for Zapier by picking a plan. That is the wrong order. Pick the task count first, because that is what the pricing slider is really charging for.
1 action = 1 task
How Zapier counts
The trigger is free. Every action after it consumes a task, every time the Zap runs.
This catches people out. A Zap that takes a form submission, adds a row to a spreadsheet, creates a CRM contact, sends a Slack message, and emails the customer is four actions. Run it 200 times in a month and you have used 800 tasks, not 200. You are past the 750-task Professional entry tier before you have built a second Zap.
The estimate to make before you buy:
(number of times each Zap runs per month) x (number of actions in that Zap), added up across every Zap
Round that up generously. Task overruns are the single most common reason a Zapier bill surprises somebody.
The free plan and the free trial are two different things#
This trips people up constantly, because Zapier gives you both and they arrive in the wrong order.
Every new account starts on a 14-day trial of Professional. No credit card required. For two weeks you have multi-step Zaps, filters, paths, and premium app connections.
Then it drops to the free plan. Not a charge, not a lockout, provided you never added a card. Your account simply becomes a free account.
The order matters because it shapes how people judge Zapier. You spend a fortnight with the good version, build something genuinely useful, and then two weeks later the multi-step Zap you came to rely on stops working. That is not a bug or a bait and switch, it is the trial ending, but it feels like one if nobody told you the trial existed.
What the free plan really gives you#
Once the trial is over, the free plan runs indefinitely. No card, no expiry, no countdown.
How many Zaps can you have? As many as you want. Zapier does not limit the number of Zaps, Tables, or Forms on the free plan, which surprises people who expect a cap of three or five.
Two things are capped instead, and they are the ones that matter:
| Limit | Free plan |
|---|---|
| Number of Zaps | Unlimited |
| Tasks per month | 100 |
| Steps per Zap | 2 (one trigger, one action) |
| Users | 1 |
The two-step cap is the real constraint. One trigger, one action. No filters, no paths, no second action, no formatting step in the middle.
That means the free plan handles "when X happens, do Y" and nothing more. Useful for a handful of simple connections, and genuinely useful for proving a workflow is worth building. Useless for anything with an "only if" in it.
So building fifty Zaps is allowed. What stops you is that fifty Zaps sharing 100 tasks a month is about two runs each.
When Professional is the right answer#
Professional at $19.99 a month billed annually is where the product actually starts. It unlocks multi-step Zaps, filters, paths, premium app connections, and custom logic. For most solo operators and small teams, this is the plan and the 750-task tier lasts a while.
Move up a task tier when you hit the ceiling, not before. Zapier will tell you when you are close.
When Team stops being worth it#
Team at $69 a month billed annually adds shared workflows, shared app connections, and user management, at 2,000 tasks and 25 users.
The catch is that 25-user floor. If you are a team of three who just want to stop building Zaps under one person's personal account, you are paying for 22 seats you will never use. That is a real cost, and it is worth asking whether a shared login on Professional solves the same problem for a third of the money, accepting that it is a worse answer for security and for anyone who leaves.
Annual versus monthly#
Annual billing is roughly a third cheaper across the paid tiers. Professional is about $19.99 annually against roughly $29.99 monthly, Team about $69 against roughly $103.
That is a large enough gap to matter, but pay monthly for the first two or three months anyway. Task estimates are almost always wrong the first time, and it is easier to move up a tier when you are not locked to a year at the wrong one.
Where Zapier stops being the cheap option#
If your task count is high and your workflows are simple, Zapier's per-action billing works against you. Make bills by operation with a much higher allowance per dollar, and n8n can be self-hosted for the cost of a small server. We put the three side by side in our Zapier vs Make vs n8n comparison.
If your task count is low, none of that matters and Zapier's larger app library is worth the difference.
The short version
What works
- The free plan has no time limit and no card required, so the cost of finding out whether an automation is worth paying for is zero
- Task-based billing means a business with few but valuable automations pays very little
- Annual billing is roughly a third cheaper than monthly on every paid tier
What does not
- A task is every successful action, not every workflow, so one Zap with five steps burns five tasks per run
- The free plan caps Zaps at two steps, which rules out anything with a filter or a branch
- Team starts at 25 users whether you have 25 or 3, so shared workflows cost more than the seat count suggests
Frequently asked questions
- How much does Zapier cost per month?
- Zapier is free for 100 tasks a month. The Professional plan starts at $19.99 a month billed annually, or about $29.99 billed monthly, and includes 750 tasks. Team starts at $69 a month billed annually with 2,000 tasks. Enterprise pricing is quoted directly.
- Is Zapier free?
- Yes, permanently, with two real limits. You get 100 tasks a month, and every Zap is capped at two steps, meaning one trigger and one action. That is enough to run a handful of simple connections but not enough for any workflow with a condition or a branch in it.
- How many Zaps can you have on the free plan?
- As many as you like. Zapier does not cap the number of Zaps, Tables, or Forms on the free plan. What it caps is how much they run, at 100 tasks a month, and how complex each one can be, at two steps. Fifty simple Zaps are allowed; the task allowance is what stops you, not the Zap count.
- Does Zapier have a free trial?
- Yes, and it is separate from the free plan. Every new account starts on a 14-day trial of the Professional plan with no credit card required. When it ends the account drops to the permanent free plan rather than charging you, provided you never added a card. So a new user gets 14 days of the paid product first, then the free plan indefinitely.
- What counts as a task in Zapier?
- A task is one successful action carried out by a Zap. The trigger itself does not count, but every action after it does. A five-step Zap that runs 100 times a month uses 400 tasks, not 100. Filters and paths that stop a Zap early do not consume a task.
- Why is my Zapier bill higher than the advertised price?
- Almost always because of the task tier rather than the plan. Each plan is sold at a task ceiling, and raising that ceiling raises the price on the same plan. The $19.99 figure is Professional at its lowest task tier; the same plan at several thousand tasks costs considerably more.
Written by
Tashawar Awais
Researcher and editor
Tashawar handles verification and editing. Every figure in a review is checked a second time before it goes out, and anything that cannot be traced to a vendor page or a documented source is either qualified or cut. Where pricing is genuinely unclear, as it is with Canva team plans or Close CRM tiers, the article says so and tells the reader to confirm directly instead of quoting a number with false confidence.
- Second check on every published figure
- Removes claims the sources do not support
- Flags pricing that changes without notice